Requesting early settlement of Annual Accounts
We shall feel greatly obliged if you please send us your cheque for the balance of payments outstanding from the last year.
As our balance sheets are drawn during the first week of January every year, delay in receiving payment from you would prevent us from closing our account books.
A duplicate invoice is enclosed herewith for early action.
Reply to above
Dear Mr. Rajat Jain,
Please find herewith a cheque for Rs. 687.75 in full and final payment of your last year account.
Inconvenience to you is regretted.
Dear Rajat Jam,
Some error were detected by your accountant who called for payment last week and so he took away the bill for readjustment which seems to have been again neglected in the duplicate invoice sent by you.
Kindly send a proper invoice for settling the account.
Yours Faithfully .